Position Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations, product sample management, and administrative support.
This role plays a key part in maintaining operational efficiency, coordinating brand samples for internal teams and retail partners, and ensuring smooth office functionality in a fast-paced distribution environment.
Key Responsibilities
1. Sample Management
Manage inbound and outbound product samples
Track sample inventory and maintain organized storage system
Coordinate sample shipments to retailers, media, and partners
Maintain detailed sample log and distribution records
Support Sales and Marketing teams with sample preparation for meetings and line reviews
2. Office Administration
Oversee office supplies ordering and inventory management
Coordinate facility maintenance and vendor services
Manage shipping and receiving for office-related items
Handle general administrative duties (filing, document organization, mail distribution)
3. Operational Support
Assist with event preparation (retail meetings, brand visits, presentations)
Support onboarding logistics (office setup, equipment coordination)
Maintain office cleanliness and organization standards
Coordinate company lunches or internal events (if applicable)
4. Cross-Functional Support
Work closely with Sales, Marketing, and Operations teams
Provide administrative support to leadership as needed
Assist with basic reporting or data entry tasks
Qualifications
1–3 years of office administration experience preferred
Strong organizational and multitasking skills
Detail-oriented and proactive mindset
Basic Excel and Microsoft Office proficiency
Strong communication skills
Ability to handle physical sample inventory (light lifting may be required)
Compensation & Benefits
Annual Salary Range: $50,000 – $60,000
Actual compensation will be determined based on experience and qualifications.
Benefits include:
Health, dental, and vision insurance
Paid time off
401(k) eligibility
Opportunity to grow within a fast-growing beauty distribution company